Speeding Up Proposal Creation by 40%
for Dante Media

Background

Dante Media is a communications consultancy, helping impact-driven organisations and NGOs with their communications strategy, branding, design and campaigns.

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Challenge

Dante Media's growth has been bottlenecked by their manual and time-consuming sales process:

• Browsing dozens of portals and individual websites for public tenders
• Going through 100s of pages of tender documentation to qualify opportunities
• Creating tailored, high-quality proposals that also demonstrate their design capabilities.

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Previously, it took them between 5-10 hours to respond to a new RFP, which significantly limited their ability to open up new sales opportunities.

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"For every 10 opportunities we are qualified for, we typically only create proposals for the most promising 3. Right now, we simply don't have the capacity to create proposals for all the smaller or more uncertain opportunities."

• Âli Okumuşoğlu, CEO

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Solution

We built an internal tool for Dante Media that connects with their design-assets in Canva, and uses AI to automatically search and compose those assets into new proposals.

The tool also speeds up the pre-proposal stage and eliminates manual document-review by automatically extracting key information and qualification criteria from tender documents.

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The proposal generation is guided by examples of previous proposals and brand guidelines, to closely match the quality of manually created proposals. The tool also features an intuitive interface that allows the user to make any final adjustments to the initial, AI-generated version.

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Impact

This tool enables the team at Dante Media to now create proposals 40% faster, translating to 2-4 hours saved on every new proposal.

We are now working on extending the tool to also find tenders on the web automatically, as well as speeding up their budgeting process for new projects.

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